There are two kinds of petitions: Petition for Exception to Policy and Late Add Petition.

Petition for Exception to Policy

The Petition for Exception to Policy allows a student, under very specific and narrow circumstances, to request a course or courses from a current or previous quarter to be dropped and refunded.

Students may petition the Registrar, with supporting documentation, for an exception to policy if the following apply:

Approved Circumstances

ReasonQualificationsRequired Documentation
Medical DisabilityIllness of such severity or duration that completion of the quarter is not possibleHealth Provider documentation
DeathDeath of the student or member of the immediate family (parent, spouse/domestic partner, child, sibling)Death certificate, obituary notice or news clipping naming student as relative of the deceased
Call to active US military dutyCall to active military duty after the 7th day of the quarterMilitary orders showing effective date of deployment
New StudentThis was the first quarter of attendance at SouthA completed Petition for Exception to Policy
Institutional ErrorYou were incorrectly advised by a South Seattle College  representativeA written statement (on official letterhead) or email from the South Seattle College instructor or department explaining how the institution was in error

In all cases, supporting documentation is required. Petitions must be filed by the last day of the quarter following the quarter in which the charge was assessed excluding summer, as follows:

Term Charges Assessed Term Petition Due (by last day of term)
Fall Winter 
Winter Spring 
Spring Fall

Petitions for Exception to Policy will not be granted for course work that has already been applied to a completed degree. Grades cannot be changed after a degree has been granted. Grades cannot be restored once a Petition for Exception to Policy has been granted.

International students should meet with an International Programs staff member to assess any potential F1 Visa violation due to withdrawing from a course.

Complete and submit the Petition for Exception to Policy form and supporting documentation via email at or in-person in the Student Services Lobby – Robert Smith Building.

Late Add Petitions

Under exceptional circumstances a Late Add Petition may be approved allowing registration after the 10th day of the quarter (8th day during summer quarter).

You must be in continuous attendance starting before the last day to add/drop courses for the term. The faculty member teaching the course must approve your exceptional circumstances and sign the form. If your Late Add Petition is approved by your faculty member, the associated tuition and fees, including late registration fees, are due on the day the registration is processed.

If you have a funding source for the quarter, e.g. Financial Aid, check with that department before submitting the Late Add Petition to determine if you are responsible for paying tuition and fees.

Complete and submit the Late Add Petitions form via email at or in-person in the Student Services Lobby – Robert Smith Building.