1. South Seattle Home Page
  2. SouthNet
  3. Travel - SouthNet

Travel - SouthNet

Campus Travel Coordinator: TBD, please visit South Seattle College Finance/Business Office

From State Rules: "The use of the State Charge Card System is required for the purchase of air travel arrangements." www.ofm.wa.gov/policy/10.10.htm#10.10.45

Travel Requisition - Pre-Approval

What is a Travel Authorization Request?
A Travel Authorization Request (TAR) is the official document that provides pre-approval for reimbursement of work-related travel expenses as required by the State of Washington and Seattle Community College District.

The TAR provides means for the college to prepay certain fees (i.e. conference registration fees), and confirms liability coverage for the traveler.

How do I submit a Travel Authorization Request?

  • Go to Travel Authorization Request
  • Enter your Employee SID and PIN to login.
  • Click on “Create Emp TAR –DO FIRST” *
  • Once you have submitted your form electronically, print a hard copy and attach the following information (If applicable):
    • Lodging Information
    • Registration Information
    • Conference or Meeting Agenda
    • Airfare Information
    • Etc.
  • Obtain the appropriate signatures on the hard copy before turning the TAR into the Business Office:
    • Requester’s Signature
    • Supervisor/Budget
    • VP over Department (required for Faculty members only)
    • Campus president (If Applicable)
  • Campus President must sign the TAR for the following reason:
    • In-state overnight stay for 3 nights or more.
    • All Out-of-State Travel
    • All International Travel
  • Be sure to submit your completed TAR to the Business Office at least 15 business days prior to departure.

Questions? Go to the Related Resources section on this page to get more information on policies and learn how to create forms.

Travel Reimbursement

What is a Travel Expense Voucher?
A Travel Expense Voucher (TEV), is the official document used to reimburse employees for travel
Expenses as required by the State of Washington and Seattle Community College District.

The TEV document should be submitted to the campus business office within 30 days of the date the travel is completed. Only pre-approved travel expenses may be reimbursed (excluding exceptions noted previously). The TEV will be matched against the TAR prior to processing.

How do I submit a Travel Expense Voucher?

  • Go to Travel Expense Voucher
  • Enter your Employee SID and PIN to login
  • Click on “Create TEV from TAR” *
  • Once you have submitted your form electronically, print a hard copy and attach the following information (If applicable):
    • Original Lodging Receipt
    • Original Miscellaneous Receipts (such as baggage fee, taxi’s etc.)
    • Mileage Maps (Google Maps or MapQuest)
  • Obtain the appropriate signatures on the hard copy before turning the TAR into the Business Office:
    • Requester’s Signature
    • Supervisor/Budget
    • VP over Department (required for Faculty members only)
    • Campus president (If Applicable)
  • Campus President must sign the TEV for the following reason:
    • In-state overnight stay for 3 nights or more.
    • All Out-of-State Travel
    • All International Travel
  • Be sure to submit your completed TEV to the Business Office within 30 business days upon your return. 

*For Miscellaneous Travel Expenses ONLY, such as: Mileage and Parking Fees, please Click on “Create new TEV.” You do not need to complete  TAR in order to get reimbursed for Miscellaneous Travel Expenses.

Travel Training Resources (Updated January 2019)

How to Complete a Travel Authorization Request (TAR)

How to Complete a Travel Expense Voucher (TEV)

How to Complete Mileage Reimbursement
(Current Rate as of 1/1/2019: $.58 per mile)

Additional Travel Resources (updated January 2019)

Policies and Procedures

Per Diem Information

Frequently Asked Questions

Travel Agencies 

Scan East West Travel, 206.623.2157

Travel Agent

Alternate Travel Agents